Event Manager

Do you have a “bring it on” attitude mixed with creativity, dedication, organization and a passion for excellence?  Are you looking to be an important part of an organization’s future in a position that is not for the faint of heart, but equally invigorating and fulfilling?  If so, NAPCO Media has an Event Manager position waiting for you!

The ideal candidate is a highly-organized professional with a take-charge attitude and a high level of personal motivation, excellent communication skills and outstanding customer service ethic.

Responsibilities: 

  • Plans and coordinates all aspects of the conferences/events including complex rooming lists, BEOs and AV requirements.
  • Assists in the evaluation and selection of locations for conferences/events
  • Negotiates, evaluates and finalizes contracts with a variety of vendors
  • Manages database and registration process, including on‐site registrations, to assure accurate registration data, name badges, fee collection, counts for specific events, etc.
  • Attends events and provides on‐site management and support
  • Monitors promotional schedule and registration goals for events, working with marketing staff to ensure effective, timely promotion
  • Manages overall event production schedule with event team including brand staff
  • Develops and monitors budgets to ensure revenue goals are met and expenses are kept within established boundaries
  • And every other surprise that may come up when planning an event (it happens!)

Required Qualifications & Experience:

  • One to three years’ experience working directly in conference planning or special events
  • Proficiency in Microsoft Office Suite and online registration platforms
  • Excellent organization and planning skills to consistently meet tight deadlines and prioritizes work based on immediate need and impact to the business
  • Strong problem solving and project “ownership” skills
  • Outstanding attention to detail
  • Excellent oral and written communication skills
  • Experience developing and managing budgets for conferences/events
  • Emotional intelligence and poise to thrive in a fast-paced, high-visibility fluid environment
  • Results-focused, with the desire and ability to continually improve processes and department

Travel is required.

Submit resume and cover letter.

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