Senior Event Manager

Do you have a “bring it on” attitude mixed with creativity, dedication, organization and a passion for excellence?  Are you looking to be an important part of an organization’s future in a position that is not for the faint of heart, but equally invigorating and fulfilling?  If so, NAPCO Media has an Senior Event Manager position waiting for you!

NAPCO Media (www.NAPCO.com), a leading business-to-business media company in Center City Philadelphia, seeks a Senior Event Manager. Our supportive environment and our creative, talented and hardworking team of professionals dedicated to building community through content are the core of our success. We build community between our audience and our clients through integrated media programs, video services, events, marketing services, research services, custom content and e-learning. We offer a first-class salary and superior benefits!

The ideal candidate is a highly-organized professional with a take-charge attitude and a high level of personal motivation, excellent communication skills and outstanding customer service ethic.

Responsibilities: 

  • Plans and coordinates all aspects of the conferences/events including complex rooming lists, BEOs and AV requirements.
  • Assists in the evaluation and selection of locations for conferences/events
  • Can manage a large, dynamic event with many custom components from pop-up shops to activations.
  • Manages two Event Managers
  • Lead strategic and collaborate routine planning meetings
  • Negotiates, evaluates and finalizes contracts with a variety of vendors
  • Manages database and registration process, including on‐site registrations, to assure accurate registration data, name badges, fee collection, counts for specific events, etc.
  • Attends events and provides on‐site management and support
  • Monitors promotional schedule and registration goals for events, working with marketing staff to ensure effective, timely promotion
  • Manages overall on-site event production schedule with event team including brand staff
  • Develops and monitors budgets to ensure revenue goals are met and expenses are kept within established boundaries
  • And every other surprise that may come up when planning an event (it happens!)

Required Qualifications & Experience:

  • Five+ year’s experience working directly in conference planning or special events
  • Proficiency in Microsoft Office Suite and online registration platforms
  • Excellent organization and planning skills to consistently meet tight deadlines and prioritizes work based on immediate need and impact to the business
  • Strong problem solving and project “ownership” skills
  • Outstanding attention to detail
  • Excellent oral and written communication skills
  • Experience developing and managing budgets for conferences/events
  • Emotional intelligence and poise to thrive in a fast-paced, high-visibility fluid environment
  • Results-focused, with the desire and ability to continually improve processes and department

Travel is required.

Email resume and cover letter stating salary requirements to careers@napco.com

To learn about what we do, the markets we serve and our exciting endeavors, visit: http://www.napco.com/

NAPCO Media, LLC is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, religion, color, age, gender (including pregnancy, childbirth, or related medical conditions), marital status, parental status, sexual orientation, gender identity, gender expression, ancestry, national origin, citizenship, political affiliation, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.  All employment is decided on the basis of qualifications, merit, and business need.

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